Bringing Sustainability into Your Meetings

One major issue that has been rising to the top of businesses’ priorities is sustainability. A Pew Research Center poll revealed that 74 percent of Americans believe “the country should do whatever it takes to protect the environment.” As more and more people become environmentally conscious in America, the environment should be at the top of the list for organizing meetings.

There are so many small things you can do that can make a huge difference in protecting our environment. Businesses have a larger footprint than individuals, but when we all work together we can reduce that footprint. For meeting planners, here are five ways to accommodate your guests by using sustainable practices:

Perhaps the most obvious way to make your meeting more sustainable is to provide recycling bins. The best way to ensure they are used is to put them next to the trash cans. Guests will be more likely to recycle if it takes no extra effort for them to do so.

While recycling is a good way to reuse plastic, it would be more sustainable to have never used plastic at all. During meeting setup, use glass and ceramic rather than plastic whenever possible. Encourage sustainability by suggesting the use of reusable water bottles. A plastic bottle, for example, won’t biodegrade for 450 years.

Using less energy is one way you can make your meeting more sustainable, and the easiest way to keep that energy bill down is to install energy efficient lighting. The newest renovations of the AMA New York Conference Center includes LED environmentally-conscious lighting. LED bulbs can use up to 80 percent less energy than a traditional bulb – and they last longer too.

Instead of printing out piles of graphs and papers, keep everything on a computer and on projectors. Encourage employees to take notes, or, better yet, give out flash drives with all the information on them to save even more paper. Every little bit helps when it comes to making a difference.

Some employees aren’t aware of ways that they can personally help our environment. Provide environmental education to your team. Encourage them to make small changes (at work and at home) that as a result can make all the difference in the world.

When planning your next meeting, contact us. We have locations in New York, Washington DC, Atlanta and San Francisco, and are ready to make it a success!


Setting up a meeting that is sustainable has many advantages. With energy efficient lighting, you’re saving energy as well as lengthening the life of your bulbs. Avoiding disposable plastics reduces waste. Lastly, providing recycling bins not only encourages guests to recycle – it also makes the event planner and venue look environmentally conscious.